Write better emails in seconds. The Free AI Email Writer drafts, rewrites, and personalizes outreach and replies so you never start from a blank screen. Built into our free ai chat platform, it’s ideal for sales, support, founders, students, and busy professionals who need clear, polished messages fast.

What It Is & Who It’s For

The Free AI Email Writer is a browser-based assistant that drafts, rewrites, and personalizes emails from a short prompt or notes. It helps you move from idea to send-ready copy with clear tone controls and multilingual support—no sign-up needed on the Free plan.

Who it’s for

Busy professionals & managers

• Turn bullet-point notes into polished emails in your voice.
• Summarize long threads and propose concise replies.
• Switch tone on demand: professional, friendly, concise, persuasive.
• Create reusable snippets with placeholders like [First Name] and [Company].

Sales & marketing teams

• Craft cold outreach, follow-ups, and nurture messages fast.
• Generate multiple subject lines for quick A/B checks.
• Reduce spammy phrasing and keep CTAs value-focused.
• Localize outreach for new regions in multiple languages.

Customer support & success

• Produce empathetic, policy-aligned responses from brief notes.
• De-escalation language for tough tickets, plus clear next steps.
• Keep style consistent across agents and channels.
• For deeper ticket automation, pair with the Free AI Customer Service Specialist.

Founders & small businesses

• Write vendor, partner, and investor emails with professional polish.
• Turn updates or release notes into concise announcements.
• Negotiate with respectful, firm wording and clear asks.
• Translate to/from your customers’ language in seconds.

Students & job seekers

• Outreach for internships and networking without sounding generic.
• Follow-ups and thank-you notes after interviews.
• Request referrals with a polite, specific ask.
• Improve grammar and clarity while keeping your own voice.

Prefer formal letters? Try the Free AI Letter Writer for cover letters, complaints, and official correspondence.

Key Features & Capabilities

One-prompt drafting

Turn a short brief or bullet points into a clean, send-ready email. Example: “Follow up after demo, highlight 2 benefits, propose a 15-min call.”

Reply & rewrite from context

Paste a snippet from a thread and get a concise, polite reply. Or rewrite your rough draft to be clearer and more professional.

Tone & style controls

Switch tone on demand: professional, friendly, persuasive, concise, apologetic, or upbeat. Add brand voice notes to keep consistency.

Subject line ideas

Generate multiple subject options with different angles (value, curiosity, benefit). Ask for 5–10 variants and pick the best.

Personalization variables

Use placeholders like [First Name], [Company], [Problem], and [CTA] to scale outreach safely without losing the human touch.

Clarity, shorten, expand

Quick commands to shorten, expand, clarify, or simplify language. Remove jargon and keep sentences tight.

Formatting that’s inbox-friendly

Produce short paragraphs, bullet lists, numbered steps, and skimmable structure that works well in Gmail/Outlook.

Multilingual writing & translation

Draft in one language and translate the final email into another (e.g., Arabic ↔ English ↔ Spanish). Helpful alongside the Free AI Translator.

Compliance-aware phrasing

Keeps wording value-focused and avoids spammy triggers (all-caps, over-promises, excessive links). You stay in control of final edits.

Quick call-to-action helpers

Suggest clear next steps and time windows (e.g., “Does Tuesday 10–12 your time work?”), plus polite closes.

Snippets & templates

Create reusable mini-templates for recurring emails (follow-ups, meeting requests, thank-yous) with your preferred tone.

Light proofreading

Improves grammar, punctuation, and flow while preserving your intent. Great for non-native writing or fast reviews.

Pro tip: Ask for 2–3 variants, then merge the strongest lines into one final email.

How It Works

Step-by-step

1. Open the Free AI Email Writer. The on-page chat loads instantly on desktop and mobile.
2. State your goal. Example: “Write a friendly follow-up after a product demo. 120–150 words.”
3. Add context. Paste notes or a thread snippet. List must-include points (offer, deadline, link).
4. Set tone & length. Ask for professional, friendly, concise, persuasive, or apologetic; specify word range.
5. Personalize at scale. Use placeholders like [First Name], [Company], [Benefit], [CTA].
6. Generate 2–3 variants. Compare openings, subject lines, and CTAs; request tweaks until it fits.
7. Copy & send. Paste into Gmail/Outlook/Helpdesk and add any final edits before sending.
8. Optional—translate. Ask the assistant to translate the final draft for multilingual outreach.
9. Plan limits. Free plan includes up to 20,000 daily tokens; upgrade for higher limits. See plans on the Subscribe page.

Quick-start prompts

• “Cold email to a SaaS VP about reducing onboarding time by 30%. Friendly, 120 words. Include a 15-min call CTA.”
• “Rewrite this customer reply to be empathetic and concise. Suggest 2 subject lines.”
• “Follow-up after no reply in 5 days. Offer two time windows next week. Keep it under 90 words.”

Useful commands

• “Shorten to ~100 words.”
• “Make it more persuasive but avoid hype.”
• “Give me 5 subject lines: value, benefit, curiosity, social proof, question.”
• “Replace placeholders with this CSV later—keep [First Name], [Company] as-is.”

Practical Use Cases & Short Examples

Cold Outreach (B2B SaaS)

Prompt: “Cold email to a SaaS VP about reducing onboarding time by 30%. Friendly, 110–130 words. Include a 15-min call CTA.”
Subject ideas:

• Cut onboarding time by 30% at [Company]
• Quick win for your onboarding metrics
  Email example:
  Hi [First Name],
  Noticed [Company] is scaling customer onboarding. Teams like [Peer/Competitor] use [Your Product] to guide users through setup and reduce time-to-value by ~30%.
  If helpful, I can share a 3-step playbook and a 10-minute demo tailored to your flow.
  Would a quick 15-min call Tuesday or Wednesday work?
  Best,
  [You]

Follow-Up After No Reply (5–7 Days)

Prompt: “Polite follow-up, under 90 words. Offer two time windows.”
Subject ideas:

• Quick nudge on my note
• Still open to a brief chat?
  Email example:
  Hi [First Name],
  Looping back in case my note got buried. Happy to walk through the onboarding playbook and share benchmarks.
  I’m free Tue 10:00–12:00 or Thu 14:00–16:00 [Your Timezone].
  Worth a quick sync?
  Thanks,
  [You]

Customer Support Reply (Empathetic Tone)

Prompt: “Reply to a frustrated user about a billing error. Empathetic, clear next steps.”
Subject ideas:

• We’ve fixed the billing issue
• Quick update on your invoice
  Email example:
  Hi [First Name],
  I’m sorry for the billing confusion—that shouldn’t have happened. I’ve reversed the incorrect charge and sent an updated invoice.
  Next steps:

1. Please confirm the last 4 digits on file.
2. We’ll add a 1-month credit to your account.
   If anything still looks off, I’m here to help.
   Best,
   [Agent Name]

Meeting Request / Reschedule

Prompt: “Reschedule due to conflict; propose two slots; keep it friendly.”
Subject ideas:

• Can we shift our call?
• Quick reschedule for tomorrow
  Email example:
  Hi [First Name],
  A conflict came up on my side—sorry for the short notice. Could we move our call to Wed 11:30 or Thu 15:00?
  If neither works, share a time that suits you and I’ll make it happen.
  Thanks for the flexibility,
  [You]

Apology / Service Recovery

Prompt: “Apology after missed SLA; offer remedy and timeline.”
Subject ideas:

• Apologies for the delay
• Making this right today
  Email example:
  Hi [First Name],
  We missed our response time on your ticket—thank you for your patience. I’ve escalated it to our priorities queue and will send a fix by 17:00 today.
  To make up for the delay, we’ll extend your plan by two weeks.
  Please let me know if there’s anything else you need.
  Regards,
  [You]

Networking / Thank-You

Prompt: “Thank a speaker after a conference; mention specific takeaway; invite to connect.”
Subject ideas:

• Thanks for your insights at [Event]
• Appreciated your talk on [Topic]
  Email example:
  Hi [First Name],
  Loved your session on reducing churn—especially the “activation before expansion” framework.
  I’m testing something similar at [Your Company] and would value a quick exchange of notes.
  Open to a 15-min chat next week?
  Thanks again,
  [You]

Job Application / Referral Ask

Prompt: “Short note to hiring manager; concise value; attach resume; polite CTA.”
Subject ideas:

• Interest in the [Role] role
• Quick intro—[Role] at [Company]
  Email example:
  Hi [First Name],
  I’m applying for the [Role] role at [Company]. In my last position, I increased qualified pipeline by 28% with lifecycle experiments.
  I’ve attached my resume and a 1-page case study.
  If you think I’m a fit, I’d appreciate a quick call to discuss how I can help your team hit Q4 goals.
  Best,
  [You]

For multilingual outreach or localization, draft in your language and translate the final version using the Free AI Translator.

Tips & Best Practices

Get specific with your prompt

• State the goal, audience, tone, and length.
• Add must-have points: offer, deadline, link, meeting windows.
• Example: “Professional follow-up to a CFO, 100–120 words, include ROI stat and 2 time slots.”

Use personalization safely

• Keep placeholders like [First Name], [Company], [Benefit], [CTA].
• Add 1 line of genuine context (recent launch, location, role) to avoid sounding generic.
• Merge the best lines from 2–3 variants for a human touch.

Write subject lines that get opened

• Aim for ≤ 50 characters and clear value.
• Try different angles: benefit, question, curiosity, social proof, timeline.
• Avoid ALL CAPS, excessive punctuation, or clickbait.

Keep emails skimmable

• Use short paragraphs (1–3 sentences).
• Front-load value in the first 2 lines.
• Prefer bullets for steps, options, and next actions.

Tune tone, then trim

• Start with the right tone (professional, friendly, apologetic).
• Ask the assistant to shorten, clarify, or de-jargon the draft.
• End with a single, clear CTA.

Improve deliverability

• Minimize links (1–2 max) and images in first-touch emails.
• Avoid spammy phrases (“limited time!!!”, “100% guaranteed”).
• Add a plain-text signature with your name, role, company, and contact.

Multilingual outreach

• Draft in your native language for clarity, then translate the final version.
• Keep culture-specific idioms simple; avoid slang that may not translate well.

Team workflows

• Create shared mini-templates for common scenarios (follow-ups, reschedules, thank-yous).
• Store approved phrases for sensitive topics (billing, security, SLAs).

Quick QA before sending

• Verify names, titles, company, dates, and links.
• Check that placeholders are filled or intentionally left for mail-merge.
• Read out loud once—if it sounds robotic, refine the opening and close.

Limitations & Accuracy Notes

• Drafting only, not sending. The Free AI Email Writer generates copy but doesn’t send emails or integrate directly with Gmail/Outlook/CRMs.
• Human review required. AI may produce generic lines or miss nuance. Add your specific value, check tone, and tailor the opener/close.
• Fact checks are on you. Verify names, titles, numbers, dates, links, and meeting times (including time zones) before sending.
• No deliverability guarantees. Results depend on list quality, domain reputation, content, and sending practices. Avoid spammy phrasing and excessive links.
• Policy & compliance. Content is not legal, financial, HR, or regulatory advice. Follow your company’s policies and laws (privacy, consent, claims).
• Sensitive topics. For security, billing, or contractual matters, use approved language and escalate to a human when needed.
• Multilingual caveats. Translations can miss idioms or cultural nuances—do a quick native-speaker review when stakes are high.
• Originality & reuse. Outputs are generated on demand; avoid copying third-party content without permission and cite sources if needed.

Privacy & Data Handling

Use AI safely

• Only share information you’re comfortable pasting into a chat.
• Do not include secrets or regulated data (passwords, API keys, payment numbers, ID documents, health data, student records).
• Prefer placeholders like [First Name], [Company], [Offer Link]—then merge real data in your email client.

What happens to your input

• Your prompt and the assistant’s reply are processed to generate the output shown on your screen.
• You decide what to copy, edit, or delete. The tool does not send emails or auto-sync with your inbox.
• For storage, retention, and analytics practices, please review the site’s Privacy Policy.

Redaction tips (before you paste threads)

• Remove email addresses, phone numbers, or ticket IDs you don’t need.
• Replace names and domains with placeholders during drafting.
• If you must share context, trim to the minimum needed for an accurate draft.

Ownership & responsibility

• You remain responsible for the content you send and for complying with your company policies and applicable laws (privacy, consent, marketing).
• Avoid copying third-party text you don’t have the right to use.
• For high-stakes or sensitive communications, do a human review before sending.

Team & compliance workflows

• Keep a set of approved templates and phrases for sensitive topics (billing, security, SLAs).
• Require a second-pair-of-eyes review for regulated messages.
• If you need a formal policy reference, consult your legal/compliance team and the site’s Privacy Policy.

Pricing & Plans

Free Plan

• 20,000 daily tokens — no registration required.
• Great for light daily drafting, quick rewrites, and short replies.
• Same assistant, with fair-use rate limits.

Pro Plan — $19.99/month

• 200,000 daily tokens for heavier use across sales, support, and outreach.
• Ideal when you need multiple variants, longer drafts, or multilingual work.
• Priority capacity during busy times.

Premium Plan — $179/year

• 300,000 daily tokens and the best yearly value.
• Designed for power users and teams with consistent volume.
• Flexible capacity for campaigns, templates, and localization.

How usage works
Token use varies by prompt and output length. A typical 120–150-word email usually fits comfortably within a small portion of your daily cap.

Upgrade anytime
Change plans whenever you need more capacity. See full details on the Subscribe page: /subscribe/.

FAQs

Start Chatting for Free

Ready to write clearer, faster emails? Open the on-page chat, describe your goal and tone, and generate 2–3 polished variants in seconds.
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